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Research Ethics Application Process

The Application Process

The application process begins with the completion and submission of:

  1. the online application and
  2. two, signed, paper copies of the ORE 101 or 101A (only for course and administration projects)

with attachments to the ORE in NH 1024. The attachments may include: recruitment material, information letter, consent form, feedback letter, and a copy of the proposal if available, and must be submitted with the paper copies of the application.

The Forms for the ORE 101 and 101A are available via the ORE website.

First time applicants are encouraged to review the Guide to Completing an Application for Ethics Review of Human Research. 

A Form 101A is completed for undergraduate courses and by UW Administration. 

Both Forms 101 and 101A are accessible once you have entered your unique login and password for the online application.

Samples of recruitment materials, information letters, consent forms, and feedback/letters of appreciation are available at: www.research.uwaterloo.ca/application/101samples.htm. Researchers are encouraged to review and adapt these for use with their study.

Researchers conducting projects that involve participants (i.e., students and/or teachers) from the elementary or secondary schools in the Waterloo Region District School Board and Waterloo Catholic District School Board must also complete the corresponding version of Form 102 and follow the guidelines, as found in the School Research section.

 

Form 101/101A - Application for Ethics Review of Research with Human Participants

 

For assistance, see

Guide to Application Form,
Standard Operating Procedures,
Informed Consent and Samples.

 

Also in this Section:

FAQs Related to the Application for Ethics Review:

  1. Is there an application form that I need to complete in order to obtain ethics review?
  2. What else needs to be submitted with the application form?
  3. Are there any sample materials that I can look at to help me design information letters and consent forms for my project?
  4. How do I submit my application to the ORE for ethics review?
  5. Do I need ethics clearance if I am only conducting research on previously donated tissue or blood?

FAQs Related to Funded Research:

  1. Can I submit my grant application without getting prior ethics clearance?
  2. I would rather wait to submit my ethics review application until I find out if my grant has been funded. Is this possible?
  3. How can I complete an ORE application now to enable me to access my grant funds when I don’t know precisely what the studies in the last year of my grant period will involve?
  4. What do I do if I need access to my grant funds (i.e., newly rewarded, or renewed) to pay graduate students or purchase equipment, but I have not yet fully designed the first study to be able to submit a complete ethics application?
  5. I do not intend to do any research involving humans until the third year of my grant so at this point, I don’t have details about the study. However, I do need to access to the funds so that I can pay a student researcher. What can I do?

FAQs Related to Changes to Ongoing Projects:

  1. My study already has full ethics clearance. What do I do if I want to make a minor change to my study such as adding or removing a questionnaire or task, or advertising in the newspaper to recruit more participants?
  2. When should I submit a Modification Form?

FAQs Related to Continuing Research:

  1. What is the annual update form I've heard about?
  2. What is an Adverse Event?

FAQs Related to Other Human Research Issues:

  1. Why must I include the ethics review and clearance statement in the Information Letter and Consent Form?
  2. Is it acceptable to pay research participants?
  3. If the research is for my Master’s degree and I am the one collecting the data, am I the Principal Investigator?

Last updated on February 14, 2011